Questions About HOA’s Accounting Practices and Meeting Notes

Trenton J. Stone and Joanne True,

I am inquiring to find out and obtain confirmation from you whether or not the audit feature of the QuickBooks program/s you are using to maintain the records of the Master Homeowners Association for Green Valley Ranch is/are, indeed, on/activated – for any and all computers on which HOA records are being maintained – whether at the HOA office or any private homes.

The possibility that the audit feature is off for QuickBooks programs being used by the HOA is a genuine concern. As both of you must already know, testimony presented during your trial, TJ, was that the audit feature was not on/turned off for the QuickBooks programs used by your firm, Stone Corp, as well as the QuickBooks program that you concurrently used while providing bookkeeping and accounting services at/for John Robert Powers International. Testimony further claimed that because the audit feature was not on/turned off, changes to records could be made but those changes could not be tracked.

The HOA is delinquent and negligent in its accounting of finances to the community. Why? What has happened and what is happening to the funds and financial records being held, managed and not accounted for by the current HOA board of directors?

Are you and the HOA board of directors forgetting or ignoring the fact that owners are the foundation of this community? Are you and the HOA board of directors forgetting or ignoring the fact that you/they are supposed to be representing the community, not attempting to control the community. Delegates, who are also supposed to be representing the community are supposed to function as a check and balance system for the board of directors. That isn’t happening – as evidenced by the unethical, illegitimate delegate and board elections that were conducted strictly by the HOA.

At the HOA meeting on Jul 22, 2009, the approximate 300 owners/residents in attendance made it clear that they want an overhaul of both the HOA delegates and the HOA board of directors. This should not be ignored. See: http://www.youtube.com/watch?v=VuYHjdT4qy4

Recently a mass of delinquent records of minutes were added to the HOA web site. How dependable and accurate can the community expect minutes to be when they are obviously created and produced by post-documentation of the associated events? This is unacceptable in the medical field and it is unacceptable in the eyes of the community. How were those minutes created and generated, and why were they delinquently posted, in mass, to the web site?

I am requesting immediate responses to my questions and concerns.

Sincerely,
Earleen Brown

Concerned and Interested Homeowner in Green Valley Ranch

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